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A volunteer includes homeroom parents, lunch monitors, special lunch volunteers, library aids, field trip chaperones and CYO coaches and assistants.

In order to volunteer at St. Thomas you must:

  1. Have all your clearances complete.  (If you have not done this step, read below for how to do this.)
  2. Go to Time to Sign-up to select the activity for which you want to volunteer


Homeroom parents have a simple mission— Homeroom parents are the primary source of volunteers for classroom and school wide activities. Generally, we are called upon to:

  1. Provide refreshments for classroom holiday parties, open house and home and school events
  2. Attend classroom holiday parties or special events
  3. Volunteer to help at events like the Harvest Fest or Gala, 8th grade Mothers’ Lunch, etc
  4. Provide classroom coverage for teachers to attend the teachers’ brunch

There are two types of homeroom parents— Primary contact and classroom volunteers

Primary contacts act as the main point of contact for the teacher and as a liaison to all volunteer parents.  Two primary contacts are selected for each classroom. The responsibilities of a primary contact parent are to:

  1. Plan, organize and coordinate class events with the teachers.  Teachers and primary homeroom contacts work together to plan a class event or party. Primary contacts compose a list of items and parents needed to complete the activity. Primary contacts then contact (via e-mail) all parents to seewho wish to help and assign items and volunteers to complete the list. Usually TIME TO SIGN UP is used. It is the goal of all primary contact parents to ensure every volunteer parent gets an opportunity to assist in the class- room during the year.
  2. Compose and maintain an e-mail distribution list of all parents of students in their designated class. This provides the primary contacts and the teachers with a quick way to communicate with all class- room families.
  3. Use the e-mail distribution list to forward volunteer requests for school wide events from home and school board, homeroom parents committee, activities committee, etc to all volunteer families.
  4. Use money provided from the homeroom parent committee to cover classroom activities.
  5. Work cooperatively with their primary contact partner for all events.

If you wish to be considered for selection as a primary homeroom  contact parent for any or all of your children’s class-­ rooms, please log onto  Click on the Primary Contact Homeroom Parent sign up sheet and follow the directions at the top of the sheet to sign up.  The teachers will be given the list of primary contact parent volunteers and two will be selected from the list. You will be notified by end of  September if you are selected as primary contact parent for a classroom. The primary contact sign up sheet will be available after August 4. 

Parents— As a parent, you will receive e-mails from the primary contact parents for each class where you have a child detailing volunteer opportunities for either classroom or school wide activities.  You then have the option of participating by responding to the email or logging onto a website as directed and signing up to fulfill a request (i.e. send in cupcakes for Halloween party). You chose the level of volunteering you wish to provide. All parents will be contacted in September to provide an email address(es) where you want to be notified of volunteer opportunities. In order to volunteer in school ,  you must have all your clearances up to date with the Rectory.

Whatever level of volunteering you choose is best for you, thank you for your service.  The teachers, students and administration are grateful for all your time and efforts.  If you have any questions, please contact Andrea Hane or Kim Dougherty at


Please complete this process on your own and provide the paperwork to the Rectory.  It's a good idea to keep a copy of ALL things you submit to Rectory for your records.

Each of the following must be submitted:

Name of Clearance Website Instructions Renewal
  1. PA Department of Public Welfare Child Abuse Clearance Check

Complete the Electronic Submission section.  Once completed, the State will either email or mail a copy directly to your home.  There is no fee for a volunteer to obtain this certificate.

Make copies and forward one copy to Rectory.

Every 5 years
  1. PA State Police Criminal Record Check

Click on the New Record Check (Volunteers Only) link.  Clearance can be obtained with results available within a few minutes.  There is no fee for a volunteer to obtain this Certificate.

Print out the Actual Certificate and forward one copy to Rectory.

Every 5 years
  1. Federal Criminal Background Check (FBI Fingerprint) - applies if:
  • if you have lived outside PA in the last 10 years
  • if you do not currently live in PA
  • or if you are a paid employee of school or parish

Click on the link to the left.
Enter the following service code: 1KG6Y3 

Click on Schedule or Manage Appointment and complete the required information. 

Fee: $22.60

For fingerprint locations please visit the following website:

Every 5 years
  1. Disclosure Statement for Volunteers (if #3 does not apply to you)

If you are a volunteer, you are required (by the State of PA) to submit a signed Disclosure Statement for Volunteers.  These forms are available in the School office or in the Rectory. 

Fill it out form, sign, make copies and forward one copy to Rectory.

Every 5 years
  1. Attend Training: Safe Environment Training – “Protecting God’s Children”

Go to the website to view a list of the dates and location and to register for a session.  Attendance must be completed within 30 days of beginning service to children.  After completion, please submit a copy of your “Standards for Ministerial Behavior” received at the training site.  The training quiz component for Information and Technology is no longer required. 

An Acknowledgement form must be signed and turned in.

Make copies and forward one copy to Rectory.


This is a one-time training session.

  1. Mandated Reporter Training

Register and complete the training, which is presented in three modules, taking approximately one hour.  Additionally,if your Mandated Reporter Training was completed before February 2015, you will need to read the brochure “PROMISE to PROTECT” and print and sign the Mandated Reporter Acknowledgement Form

Download a copy of your certificate of completion, make copies and forward to the Rectory at


This is a one-time training session.

  1. Act 126 Online Training Course

First time users click 'Register for an Account' in the top right corner

Returning users click 'Login' in the top right corner


Once logged in, choose “my SAS” tools from the upper right corner.

Select PD Center then select Course Catalogue.

Select Act 126 from the drop down menu.

Select the course that pertains to you (Teacher, Administrator or Staff Member).

Complete the course and print of the certificate. 

The individual should keep the original certificate and submit a copy to the school administration.

If you have any problems registering for the course, contact the Department of Education Help Desk, and they can walk you through the process: Phone: 1.877.973.3727 Email:


This is a one-time training session.

  1. Coaches Orientation Session

All coaches of CYO sanctioned sports must also attend a Coaches Orientation Session which is hosted at various times during the year.  A copy of the Certificate should be on file in the Rectory Office.  CYO Coaches, heads, and assistants must attend prior to their second year of coaching.  In the First year, an online coaching program may be taken.  

There will be a certificate at the end to be printed. Make copies and forward one copy to Rectory.


This is a one-time training session.